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About the Library

General information about MVCC libraries

Welcome to the library! Here's what you need to know:

  • Effective Thursday, March 10, 2022, masks are optional. An individual’s decision to continue to wear a mask when inside buildings is a personal one and should not be interpreted as a symbol of vaccination status. 


  • The libraries on both campuses are open to all. Check our hours page.
  • No food in computer areas. Food that is not greasy, smelly, or disruptive is allowed elsewhere in the library. 
  • Covered drinks are allowed
  • Wash your hands frequently! The library is a heavily-used space.


Library Policies During COVID-19

MVCC policy:

Updated March 10, 2022:

  • Starting Thursday, March 10th, 2022, masks are optional
  • An individual’s decision to continue to wear a mask when inside buildings is a personal one and should not be interpreted as a symbol of vaccination status. 


Food and Drink Policy

Covered drinks are allowed. 

Snack food that is not greasy, smelly, or otherwise disruptive is allowed, except in computer areas. (A bag of chips or cup of yogurt is fine; an entire pizza or tray of food is not). Please no food near the computers.


Group Study Room Policy

  • Study rooms are primarily used as zoom rooms for online classes.  They may be reserved for this purpose at the Library Circulation Desk.
  • Study rooms have a reduced occupancy to ensure social distancing.  In Utica, medium rooms 1 & 2 can hold up to three (3) people, large room 3 can hold up to six (6) people, while individual rooms 4-6 have an occupancy limit of one (1).  In Rome, all three rooms are recommended for only one (1) person, but could hold up to three (3).
  • Users should request permission at the Library Circulation Desk to use a group study room.  A library staff member will unlock the study room.
  • Group study rooms will be checked out for one class period.  If you need longer then you can ask the Librarian for extra time.  It is up to the Librarians' discretion and demand of the study rooms, whether you are granted the extra time.   
  • In the event that a group study room is reserved for college or library business, a sign will be posted informing users in advance.'
  • Users who are alone in one of the study rooms may remove their mask to participate in a zoom session.  If there is more than one person in a room, it is recommend that a mask be worn due to the close proximity to others.
  • Covered beverages permitted in the study rooms.
  • Individuals using the group study rooms are responsible for disposing of all trash and recyclables, and removing any library materials and personal belongings from the group study rooms upon exiting.
  • Personal items and library materials should not be left unattended in the group study rooms for extended periods of time or overnight.  Materials and items will be removed, if left unattended for too long.
  • The Library is NOT responsible for loss or damaged items.
  • Study rooms are to be vacated ten (10) minutes prior to library closing time.

Mobile Devices in the Library

Mobile devices (cell phones, tablets, etc...) are allowed in the library with some restrictions. Remember to:

  • Keep phones on silent or vibrate
  • Take phone calls outside of the library
  • Listen to music with earbuds and at lower volumes
  • Be respectful of others studying around you

Library staff reserve the right to ask you to leave the library if your device usage becomes too loud and/or is disrupting others in the library.


COVID-19 Community User Policy

Computer Use

Due to social distancing, we have fewer computers available for use. Please note that current MVCC students, faculty, and staff have first priority. At busy times, there may be no computers available for community users. 

Community users are welcome to borrow books and DVDs with their normal privileges and checkout periods.  Additionally, they can use the MVCC Library tables and carrels- unvaccinated visitors must wear a mask and social distance. 



Community residents, high school students (16 years or older), and students from other colleges may have a total of five (5) items checked out at any one time.

The following limits, based on format, apply to ALL borrowers:

Feature film DVDs       4
Educational DVDs    4  



Borrowing Privileges 

Library Card

A valid MVCC library card must be presented to check out library materials or to use any reserve material. A card issued at the Utica Campus Library may be used at the Rome Campus Library and vice versa. Students, staff and faculty use the College's ID Card as their library card.  You will need the card to borrow books, media, and reserve items.  College ID cards are issued at Campus Safety on the Utica campus.

Members of the community may register for a library card at the Circulation desk; borrowers must present identification which includes a picture and a current address. You will need the card to borrow books, media, and reserve items. 


Loan Periods

The loan periods for general materials are as follows:

MVCC Students  End of Semester
MVCC Faculty & Staff  16 Weeks
Community Borrowers  30 Days


The following exceptions exist for these other materials for all users:

Reserve items    3 hours in-library use only
Feature film DVDs    7 days
Bestsellers    30 days
Magazines & Journals    Non-circulating
Reference books    Non-circulating

Periodicals (e.g. newspapers, magazines, journals) cannot be checked out of the library.

A photocopier is readily available to allow library users to copy articles.


Borrowing Limits

Students and MVCC Faculty and Staff may borrow up to 25 items.

Community residents, high school students (16 years or older), and students from other colleges may have a total of 5 items checked out at any one time.

The following limits, based on format, apply to ALL borrowers:

Feature film DVDs    4
Educational DVDs    4
Books on CD    4


Inter-Campus Loan

Books can be requested from either campus.  Please see the Reference Librarian or Clerk on duty to place the request.  Delivery of the requested material is generally available the next day.  

If you have any questions please feel free to call either of the libraries at 315-792-5561 (Utica) or 315-334-7728 (Rome) or send us an email at



  • MVCC Libraries do not charge overdue fines.
  • Users will be charged a replacement fee for any unreturned or lost items.
  • There is a $10.00 fine for damaging periodicals.



All borrowed materials should be returned to the Circulation Desk at either the Utica or Rome Campus Libraries. A drop box is available outside the quad side of Payne Hall (Utica Campus) and outside the north end of the Plumley Complex (Rome Campus) for returning items when the libraries are closed.



In general, renewals are permitted, unless the item has been requested by another library user. No renewals are permitted for best sellers or feature film DVDs.



All items are subject to recall if needed for reserves. Notice of recall may be made by telephone or mail. Please return recalled material promptly.


Financial Responsibilities and Loss of Borrower Privileges

You are financially responsible for all materials checked out on your library card. Should you lose an item, you will be charged a replacement fee.

Your borrowing privileges will be suspended if you owe fines or have overdue material. In addition you will not be permitted to register for classes, or receive copies of your grades or transcript, until all financial obligations to the Libraries have been met. Comments and questions can be directed to Geri Sultenfuss, Senior Office Specialist.

MVCC Code of Conduct

Code of Conduct and Commitment to Civility

MVCC believes in the core values and ethics that are so vital to all local, regional and global communities. Being a member of the Mohawk Valley Community College community requires a commitment to these valuse including, but not limited to civility, personal accountability, professional and academic ethics, personal integrity, dignity for self and others, fairness, honesty and respect for self and others.  Based on the Student Code of Conduct and Commitment to Civility, the following rights and regulations govern the relationship between students and the College.

MVCC defines "Student" as:

Student is defined as persons currently registered for credit courses at Mohawk Valley Community College, either full or part-time.  Students are subject to all of the rules, regulations and procedures of the College including but not limited to the Student Code of Conduct.  The status of student becomes null and void upon withdrawal from the institution or any administrative revocation fo this standing.

College Rights:

  • To establish criteria and standards for accepting, advising, counseling, teaching, evaluation, graduating, and as necessary, disciplining students.
  • To establish and enforce standards of acceptable behavior for anyone associated with the College.
  • To bring legal or judicial action against any student violating College regulations, policies, and procedures.
  • To provide guidance and direction about student rights.
  • To take action to continue its work as an academic institution.

The Student Code of Conduct is subject to change.  Refer to the Mohawk Valley Community College website.

Student Rights:

  • To access services offered by the College.
  • To participate on College committees where Student Congress representation is required.
  • To due process in situations involving judicial action.
  • To access an appeal process.
  • To have reasonable privacy except in situations involving personal safety or well-being.
  • To benefit from the educational process, free from harassment or disruption.

The Student Code of Conduct is subject to change.  Refer to the Mohawk Valley Community College website.


The Rules of Public Order govern the conduct of students, visitors, licensees, organizations, invitees, and anyone else present on the campuses or other property used for educational purposes by MVCC.

*MVCC Employee Handbook, 2010-2011, p. 38-39.


Forms of misconduct that may initiate judicial procedures include, but are not limited to:

  1. Any crime or threat of crime against an individual because of race, color, national origin, ancestry, gender, age, disability, religion or religious practice or sexual orientation.
  2. Dishonesty including cheating, plagiarism, forgery, furnishing false information, stealing.
  3. Obstruction, disruption or prevention of orderly classes, meetings, and other College activities.
  4. Damage to or unauthorized use of private of College property.
  5. Unauthorized presence in College facilities.
  6. Intimidation, harassment, inflicting emotional distress (e.g. bullying), physical harm, or threat to anyone at the College.
  7. Abusive, obscene, indecent, or lewd conduct.
  8. Use, possession, distribution, or sale of controlled substances at the College.
  9. Use, possession, distribution, or sale of alcoholic beverages except when authorized by appropriate College administrators.
  10. Use of possession of firearms, explosives, and noxious chemicals or other items at the College that could be considered or simulate a weapon except where authorized by the College.
  11. Failure to comply with reasonable instructions from authorized College personnel.
  12. Claiming to speak or act in the name of the College without authorization.
  13. Any action with threatens the mental, psychological, or physical health of another person at the College including those actions for the sole purpose of initiation into affiliation with an organization (hazing).
  14. Recording, broadcasting, streaming, or otherwise sharing of private information without authorization of any involved party.
  15. Non-permissive recording of another person ("Stephanie's Law").
  16. Use of social media or other technology to defame, trespass, assault, or inflict emotional distress upon another person to that is otherwise illegal (cyber-bullying, sexting).
  17. Violations of other college regulations and policies.
  18. Failure to provide student identification upon request.
  19. Violations of other college regulations and policies.

The Student Code of Conduct is subject to change. Refer to the Mohawk Valley Community College website.

Smoking Policy

The Mohawk Valley Community College Board of Trustees has approved the following policy:

Smoking and all tobacco and tobacco-related products are prohibited on all College premises, which are defined as all buildings, facilities, and grounds owned, used, leased, operated, controlled or otherwise supervised by the College – effective August 15, 2016.

Rules of Public Order


These rules govern the conduct of students, faculty, staff, visitors, licensees, organizations, invitees, and anyone else present on the campuses or other property used for educational purposes by MVCC.

*MVCC Employee Handbook, 2010-2011, p. 38-39.

Rights and Responsibilities:

  1. The College has the right and responsibility to take any action it deems appropriate in order to insure the maintenance of public order on its campuses, the continuation of its work, the protection of its resources, and the rights of the member os this academic community.  Such actions may be administrative, civil legal action, criminal legal action, or any combination thereof.
  2. These actions will not restrict the rigths of an individual consistent with the maintenance of public order to enjoy the right of freedom of speech, the right of peaceful assembly, the right of petition, and the right of procedural due process.

*MVCC Employee Handbook, 2010-2011, p. 38-39.

Violations of Public Order:

  1. Theft, damage, unauthorized use, or removal of private or College property or threatening to do so.
  2. Unauthorized entrance to, or presence in, or obstruction of College facilities.
  3. Causing or threatening physical or mental harm to anyone.
  4. Inciting, encouraging or committing acts, or conspiring to do so, which obstruct or disrupt the functioning of the College or the normal processes or activities of the College.
  5. Abusive, obscene, indecent, lewd, riotous or self-destructive conduct.
  6. Unauthorized or illegal custody, possession or use of firearms, explosives, noxious chemicals, or other items that could be considered weapons.
  7. Failure to comply promptly with the reasonable requests, directions, or orders of a College representative.
  8. Failure to comply promptly with the reasonable requests, directions, or orders of law enforcement officials.
  9. Any action or situation which recklessly or intentionally endangers the mental or physical health or involves the forced consumption of liquor or affiliation with any organization (hazing).
  10. Unauthorized use, possession, distribution, or sale of controlled substances.
  11. Use, possession, distribution, or sale of alcoholic beverages except when authorized by the appropriate College administrator.
  12. Any crime or threat of crime against an individual because of race, color, national origin, ancestry, gender, age, disability, religion or religious practice, or sexual orientation.
  13. Gambling is prohibited and violators will be subject to disciplinary action.

*MVCC Employee Handbook, 2010-2011, p. 38-39.

 I. Purpose of the policy

The Collection Development Policy states the principles and procedures used in developing the MVCC Library collection. It provides the rationale for the selection, acquisition, evaluation, maintenance and deselection of materials and resources acquired and/or licensed by the Library in its efforts to fulfill the College’s mission.

II. Collection Development Priorities

The MVCC Library is committed to meeting the learning and instructional needs of the College community. This commitment underlies all decisions regarding the selection of materials and resources. Primary users of the Library are its students, faculty, and staff. Sole priority in collection development is given to providing access to resources meeting the information needs of these users. Secondary users, including community members and students from other institutions, are welcome to use the Library and access its collection. However, the library does not purchase materials specifically for them. The MVCC Library acquires library materials with the following priorities:

1. Materials that support the MVCC curriculum and have immediate educational value for undergraduate students.

2. Materials that are useful to students and faculty in areas within the educational scope of the College, but are not essential to support that area. This category includes materials of outstanding quality that are not concerned directly with the present curriculum.

3. Materials of merit that are not essential to the collection, either in support of the curriculum or in related subject areas. These items are purchased only if funds are available.

III. Responsibility for Materials Selection

The Director of College Libraries has overall responsibility for library services, including collection development. 

Faculty Librarian Role

The collection development librarian, who reports to the Director of College Libraries, has lead responsibility for collection development matters. Each librarian has collection development responsibilities for assigned academic disciplines, including reviewing and selecting print and media materials, participating in e-resource review and selection, and weeding the library collections.

Requests for New Materials

Anyone within the user community may recommend library materials. The MVCC Library reserves the right to make all final decisions on purchases. Purchases are dependent upon budget availability and adherence to the MVCC Library Collection Development Policy.

Demand Driven Acquisition

The Library is currently acquiring some ebook and video collections on the Demand Driven Acquisition model as a strategy to identify and purchase items in response to library user requests at the point of need.

IV: Selection Philosophy

Priority is given to acquiring materials that support the academic programs of the College and contribute to our role as a learner-centered library. For faculty and staff whose research needs are beyond the scope of the collection, the library will borrow such materials through interlibrary loan.

General Selection Criteria

The following criteria are to be observed in the selection of materials:

  • • Relevance of the resource to the current curriculum
  • • Lasting value of the content to the academic needs of the college students
  • • Quality, authoritativeness, and accuracy as determined by review sources, bibliographic aids, and the professional judgment of library faculty
  • • Level of appropriateness as related to the college’s curriculum (e.g. associate, undergraduate)
  • • Strength and weakness of the existing holdings in the subject area
  • • Expertise of the author and/or the reputation of the publisher
  • • Cost of material on a one-time or continuing basis
  • • Timeliness or permanence of the material
  • • Access restrictions (particularly with regard to electronic resources)
  • • Licensing restrictions
  • • Whether the resource is full-text, abstracted, or bibliographic
  • • Availability and/or capability of the materials to be accessible to those with disabilities
  • • Appropriate for collection development efforts within the region, taking into consideration the holdings of other area libraries 
  • • Within the evaluative criteria above, the library will attempt to collect resources that reflect a multiplicity of experiences, perspectives, and ideas as articulated in the American Library Association (ALA) Library Bill of Rights.
Specific Guidelines and Policies
Bestseller collection:

This collection includes a rotating group of popular fiction and nonfiction titles that the library rents with an option to buy. This is a timely way to provide popular titles that may not be appropriate for the permanent collection. Titles that are no longer current or are not circulating are returned to the vendor.

Career collection:

This collection consists of print materials relating to careers, colleges, scholarships, the job search process, and related topics.

Children’s books:

The Library purchases selected, high quality children's books to support early childhood education classes and reading resources for faculty, staff, and student families. Emphasis is placed on award-winning titles. Duplicate or multiple copies: Only one copy of each title will be purchased unless additional copies are needed for a particular purpose or if high circulation warrants it.

Foreign Language Materials:

Only those foreign language materials that support the college’s foreign language programs will be purchased for the collection.

Gifts and donations:

The Library welcomes gifts that meet the criteria of this collection development policy. Donors should understanding that some gifts may not be added to the collection. Selection will be based on the guidelines in this policy and the professional judgement of the librarians.

Out-of-print materials:

Out-of-print materials are subject to the same collection criteria as more recent, in-print materials. Out-of-print items will be purchased when a copy in good condition can be found at a reasonable price.

Reference books:

In general, the Library relies on electronic reference resources for reference. This allows for wider remote access, improved search capabilities, and usage data. In the event that a print reference book is preferred, the purchase is to be based on the criteria listed above. Replacement copies: Lost or damaged titles will be replaced if they meet current selection criteria, have significant use, and are still available.

Reserve materials:

The Library maintains a collection of material placed on Reserve by the faculty. Textbooks for this collection are provided by faculty/departmental donations or are purchased on a case-by-case basis.

Standing orders:

Standing orders are created for materials which have lasting value to the collection and for which it is important to ensure uninterrupted receipt of updates, new editions, or parts. The standing order renewals are to be reviewed annually for additions or deletions. Textbooks: Textbooks that are required by faculty on their syllabus not routinely purchased for the collection. Exceptions may be made on a case-by-case basis. Textbooks’ high cost and frequent revisions make them questionable for a library’s permanent collection.

V. Collection Maintenance


Deselection of library material is essential to the maintenance of an up-to-date and relevant collection. Librarians are responsible for the process of continual assessment, removal, and replacement of materials. Justifications for deselection include maintaining a current and relevant collection; making the best use of space; improving the appearance and browsability of the collection; and identifying materials needing repair or replacement. Criteria for discarding materials include the following:

• Importance of item to the curriculum and/or collection

• Superseded edition

• Outdated or inaccurate information

• Poor physical condition

• Duplication (multiple copies)

• Very low usage (based on circulation data) for titles that are not considered classics or standard titles in their areas

• Cost of subscription increases (periodicals, electronic or standing orders)

• Materials that require equipment that is unreliable, obsolete, or is no longer available

• Materials that no longer meet a curriculum need

Replacements Items that are missing, lost or withdrawn are not automatically replaced. Potential replacements are considered and the replacement decision is made according to the following criteria:

• Item still meets the library’s selection criteria

• Item is still is in print and available at a reasonable cost

• Circulation statistics justify replacement

• Item is important to the collection – i.e. a “classic” title, a key author in the subject area and/or on a class reading list

VI. Questioned Materials

The library does not add or withdraw, at the request of any individual or group. Materials has been chosen or excluded on the basis of stated selection criteria. Any individual or group questioning the appropriateness of materials in the collection should direct its question to the Director of College Libraries. 


The library subscribes to and complies with the Intellectual Freedom Statements and Policies of the American Library Association, including but not limited to the American Library Association’s Library Bill of Rights. The library supports the statements on collections adopted by the American Library Association's Association of College and Research Libraries and articulated in the Standards for Libraries in Higher Education.

The libraries comply with the Copyright Law of the United States. Library services including reserve materials procedures, interlibrary loan, photocopying, and acquisition procedures, must comply with the U.S. copyright principles.

Acknowledgement is given to the collection development policy of various colleges on which this policy is based in parts, notably that of Shore Line Community College and Kalamazoo Community College.

Interlibrary Loan Policies

If our Libraries do not have the books or journal articles you need, we may be able to get them for you through Interlibrary Loan (ILL), a service where libraries cooperate to share their collections, ILL privileges are granted to current MVCC faculty, staff, and students who are enrolled at MVCC or those enrolled in transfer programs on the MVCC campuses.

Delivery Time

Our goal is to obtain needed materials as quickly and efficiently as possible. Delivery time is determined by the type of material requested and its availability. On average, it takes approximately 10 days to fill ILL requests. In case we are unable to obtain the requested materials, we will notify you by email. 


There are seldom any charges. If there is a charge, it is usually $5.00 or more. You will be contacted in advance if charges apply to your request.


An interlibrary loan is made from one library to another for the use of an individual, not for class or reserve use. Among the materials not available on interlibrary loan are: textbooks, newly published books, "bestsellers," pre-1800 imprints, rare books, newspapers and manuscripts, audio-visual materials, genealogical materials, and entire issues of periodicals. We do not generally request through ILL materials owned by our libraries. 

Loan Periods

The loan period for books borrowed through ILL is determined by the lending library; for most books, it is three weeks. In most cases, the lending library will honor a request for a two week renewal. Overdue books cannot be renewed. ILL books are to be returned to the Circulation desks at either the Utica or Rome Campus Libraries. 

When Your Material Arrives

The staff of the library will contact you by email when your material arrives and will tell you where to pick it up.

Late or Lost Interlibrary Loan Material

Materials borrowed through interlibrary loan for our users are the property of the lending library, not of MVCC. If materials are not returned within two weeks after the due date, a hold will be put on the student's grates, registration, and transcript. For ILL items that are lost, borrowers are responsible for the replacement cost, which is determined by the lending library.

Books, eBooks, and Audiovisual

Librarians are responsible for selecting purchases for the libraries’ collections.   Suggestions from faculty, staff, and students are welcome, but the ultimate decision of whether or not to purchase rests with the librarians and the Director.  

Donations from faculty, staff, and students are accepted under the condition that the librarians are not obligated to add them to the collections, and if not adding them the librarians will decide on how to dispose of them.   Donations not accepted include items that are damaged, outdated, heavily underlined or highlighted, soiled, water stained, or odorous. 


Student editions of textbooks required for courses may be purchased for the library’s collection at the request of an instructor or at the discretion of the librarians.  Donated textbooks which are desk or review copies or instructor’s editions must include the written permission of the publisher allowing those books to be added to and circulated from the libraries’ collections, in accordance with the First Sale Doctrine.

FAQs: MVCC Libraries during COVID-19

Contact Us: Ask A Librarian

Chat bubbles Chat

Phone ringing Call

Utica Campus Library

Research Assistance: 315-792-5561

Circulation Desk: 315-792-5408


Rome Campus Library

Research Assistance & Circulation Desk: 315-334-7728

Email envelope Email

  • To email regarding any library services, please contact
  • To email a specific librarian regarding research help, you can contact them using our Staff Directory page.
  • Our response rate is typically within 24 hours, if not sooner. 

Smartphone  Text

Text us at: 315-508-4464

Send us your brief text and we will respond as quickly as possible! If you send a text when the library is closed, we will respond to you when we re-open.

Person iconLocations

Utica Campus Rome Campus
Home - Iconnice,  Payne Hall 200 

Home - Iconnice,  Plumley Complex 101

1101 Sherman Dr

Utica, NY 13501

1101 Floyd Ave

Rome, NY 13440


A librarian can work with you virtually via Zoom or Collaborate.

Question mark icon Library FAQ

Got a question about how to check out a book or DVD? Or how to find your DGV tutorials? You can find a wide variety of Frequently Asked Questions and answers at our Library FAQ page here:

Want us to add a question and answer? Let us know in-person or at!