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About the Library

General information about MVCC libraries

Welcome back to the library! Here's what you need to know:

  • Starting August 12, 2021, masks are again required for everyone in all indoor areas on campus, including the library, regardless of vaccination status. 


  • The libraries on both campuses are open. Check our hours page.
  • Beginning Monday, May 17, you no longer need to check in at ACC 116. 
  • No food in computer areas. Food that is not greasy, smelly, or disruptive is allowed elsewhere in the library. 
  • Covered drinks are allowed
  • Wash your hands frequently! The library is a heavily-used space.


Library Policies During COVID-19

MVCC policy:

Updated August 11, 2021:

  • Starting Thursday, August 12, masks are required in all indoor areas on campus, including the library, regardless of vaccination status. 


Food and Drink Policy

Covered drinks are allowed. 

Snack food that is not greasy, smelly, or otherwise disruptive is allowed, except in computer areas. (A bag of chips or cup of yogurt is fine; an entire pizza or tray of food is not). Please no food near the computers.


Group Study Room Policy

  • Study rooms are primarily used as zoom rooms for online classes.  They may be reserved for this purpose at the Library Circulation Desk.
  • Study rooms have a reduced occupancy to ensure social distancing.  In Utica, medium rooms 1 & 2 can hold up to three (3) people, large room 3 can hold up to six (6) people, while individual rooms 4-6 have an occupancy limit of one (1).  In Rome, all three rooms are recommended for only one (1) person, but could hold up to three (3).
  • Users should request permission at the Library Circulation Desk to use a group study room.  A library staff member will unlock the study room.
  • Group study rooms will be checked out for one class period.  If you need longer then you can ask the Librarian for extra time.  It is up to the Librarians' discretion and demand of the study rooms, whether you are granted the extra time.   
  • In the event that a group study room is reserved for college or library business, a sign will be posted informing users in advance.'
  • Users who are alone in one of the study rooms may remove their mask to participate in a zoom session.  If there is more than one person in a room, it is recommend that a mask be worn due to the close proximity to others.
  • Covered beverages permitted in the study rooms.
  • Individuals using the group study rooms are responsible for disposing of all trash and recyclables, and removing any library materials and personal belongings from the group study rooms upon exiting.
  • Personal items and library materials should not be left unattended in the group study rooms for extended periods of time or overnight.  Materials and items will be removed, if left unattended for too long.
  • The Library is NOT responsible for loss or damaged items.
  • Study rooms are to be vacated ten (10) minutes prior to library closing time.

Mobile Devices in the Library

Mobile devices (cell phones, tablets, etc...) are allowed in the library with some restrictions. Remember to:

  • Keep phones on silent or vibrate
  • Take phone calls outside of the library
  • Listen to music with earbuds and at lower volumes
  • Be respectful of others studying around you

Library staff reserve the right to ask you to leave the library if your device usage becomes too loud and/or is disrupting others in the library.


COVID-19 Community User Policy

Computer Use

Due to social distancing, we have fewer computers available for use. Please note that current MVCC students, faculty, and staff have first priority. At busy times, there may be no computers available for community users. 

Community users are welcome to borrow books and DVDs with their normal privileges and checkout periods.  Additionally, they can use the MVCC Library tables and carrels- unvaccinated visitors must wear a mask and social distance. 



Community residents, high school students (16 years or older), and students from other colleges may have a total of five (5) items checked out at any one time.

The following limits, based on format, apply to ALL borrowers:

Feature film DVDs       4
Educational DVDs    4  



Borrowing Privileges 

Library Card

A valid MVCC library card must be presented to check out library materials or to use any reserve material. A card issued at the Utica Campus Library may be used at the Rome Campus Library and vice versa. Students, staff and faculty use the College's ID Card as their library card.  You will need the card to borrow books, media, and reserve items.  College ID cards are issued at Campus Safety on the Utica campus.

Members of the community may register for a library card at the Circulation desk; borrowers must present identification which includes a picture and a current address. You will need the card to borrow books, media, and reserve items. 


Loan Periods

The loan periods for general materials are as follows:

MVCC Students  End of Semester
MVCC Faculty & Staff  16 Weeks
Community Borrowers  30 Days


The following exceptions exist for these other materials for all users:

Reserve items    3 hours in-library use only
Feature film DVDs    7 days
Bestsellers    30 days
Magazines & Journals    Non-circulating
Reference books    Non-circulating

Periodicals (e.g. newspapers, magazines, journals) cannot be checked out of the library.

A photocopier is readily available to allow library users to copy articles.


Borrowing Limits

Students and MVCC Faculty and Staff may borrow up to 25 items.

Community residents, high school students (16 years or older), and students from other colleges may have a total of 5 items checked out at any one time.

The following limits, based on format, apply to ALL borrowers:

Feature film DVDs    4
Educational DVDs    4
Books on CD    4


Inter-Campus Loan

Books can be requested from either campus.  Please see the Reference Librarian or Clerk on duty to place the request.  Delivery of the requested material is generally available the next day.  

If you have any questions please feel free to call either of the libraries at 315-792-5561 (Utica) or 315-334-7728 (Rome) or send us an email at



  • MVCC Libraries do not charge overdue fines.
  • Users will be charged a replacement fee for any unreturned or lost items.
  • There is a $10.00 fine for damaging periodicals.



All borrowed materials should be returned to the Circulation Desk at either the Utica or Rome Campus Libraries. A drop box is available outside the quad side of Payne Hall (Utica Campus) and outside the north end of the Plumley Complex (Rome Campus) for returning items when the libraries are closed.



In general, renewals are permitted, unless the item has been requested by another library user. No renewals are permitted for best sellers or feature film DVDs.



All items are subject to recall if needed for reserves. Notice of recall may be made by telephone or mail. Please return recalled material promptly.


Financial Responsibilities and Loss of Borrower Privileges

You are financially responsible for all materials checked out on your library card. Should you lose an item, you will be charged a replacement fee.

Your borrowing privileges will be suspended if you owe fines or have overdue material. In addition you will not be permitted to register for classes, or receive copies of your grades or transcript, until all financial obligations to the Libraries have been met. Comments and questions can be directed to Geri Sultenfuss, Senior Office Specialist.

MVCC Code of Conduct

Code of Conduct and Commitment to Civility

MVCC believes in the core values and ethics that are so vital to all local, regional and global communities. Being a member of the Mohawk Valley Community College community requires a commitment to these valuse including, but not limited to civility, personal accountability, professional and academic ethics, personal integrity, dignity for self and others, fairness, honesty and respect for self and others.  Based on the Student Code of Conduct and Commitment to Civility, the following rights and regulations govern the relationship between students and the College.

MVCC defines "Student" as:

Student is defined as persons currently registered for credit courses at Mohawk Valley Community College, either full or part-time.  Students are subject to all of the rules, regulations and procedures of the College including but not limited to the Student Code of Conduct.  The status of student becomes null and void upon withdrawal from the institution or any administrative revocation fo this standing.

College Rights:

  • To establish criteria and standards for accepting, advising, counseling, teaching, evaluation, graduating, and as necessary, disciplining students.
  • To establish and enforce standards of acceptable behavior for anyone associated with the College.
  • To bring legal or judicial action against any student violating College regulations, policies, and procedures.
  • To provide guidance and direction about student rights.
  • To take action to continue its work as an academic institution.

The Student Code of Conduct is subject to change.  Refer to the Mohawk Valley Community College website.

Student Rights:

  • To access services offered by the College.
  • To participate on College committees where Student Congress representation is required.
  • To due process in situations involving judicial action.
  • To access an appeal process.
  • To have reasonable privacy except in situations involving personal safety or well-being.
  • To benefit from the educational process, free from harassment or disruption.

The Student Code of Conduct is subject to change.  Refer to the Mohawk Valley Community College website.


The Rules of Public Order govern the conduct of students, visitors, licensees, organizations, invitees, and anyone else present on the campuses or other property used for educational purposes by MVCC.

*MVCC Employee Handbook, 2010-2011, p. 38-39.


Forms of misconduct that may initiate judicial procedures include, but are not limited to:

  1. Any crime or threat of crime against an individual because of race, color, national origin, ancestry, gender, age, disability, religion or religious practice or sexual orientation.
  2. Dishonesty including cheating, plagiarism, forgery, furnishing false information, stealing.
  3. Obstruction, disruption or prevention of orderly classes, meetings, and other College activities.
  4. Damage to or unauthorized use of private of College property.
  5. Unauthorized presence in College facilities.
  6. Intimidation, harassment, inflicting emotional distress (e.g. bullying), physical harm, or threat to anyone at the College.
  7. Abusive, obscene, indecent, or lewd conduct.
  8. Use, possession, distribution, or sale of controlled substances at the College.
  9. Use, possession, distribution, or sale of alcoholic beverages except when authorized by appropriate College administrators.
  10. Use of possession of firearms, explosives, and noxious chemicals or other items at the College that could be considered or simulate a weapon except where authorized by the College.
  11. Failure to comply with reasonable instructions from authorized College personnel.
  12. Claiming to speak or act in the name of the College without authorization.
  13. Any action with threatens the mental, psychological, or physical health of another person at the College including those actions for the sole purpose of initiation into affiliation with an organization (hazing).
  14. Recording, broadcasting, streaming, or otherwise sharing of private information without authorization of any involved party.
  15. Non-permissive recording of another person ("Stephanie's Law").
  16. Use of social media or other technology to defame, trespass, assault, or inflict emotional distress upon another person to that is otherwise illegal (cyber-bullying, sexting).
  17. Violations of other college regulations and policies.
  18. Failure to provide student identification upon request.
  19. Violations of other college regulations and policies.

The Student Code of Conduct is subject to change. Refer to the Mohawk Valley Community College website.

Smoking Policy

The Mohawk Valley Community College Board of Trustees has approved the following policy:

Smoking and all tobacco and tobacco-related products are prohibited on all College premises, which are defined as all buildings, facilities, and grounds owned, used, leased, operated, controlled or otherwise supervised by the College – effective August 15, 2016.

Rules of Public Order


These rules govern the conduct of students, faculty, staff, visitors, licensees, organizations, invitees, and anyone else present on the campuses or other property used for educational purposes by MVCC.

*MVCC Employee Handbook, 2010-2011, p. 38-39.

Rights and Responsibilities:

  1. The College has the right and responsibility to take any action it deems appropriate in order to insure the maintenance of public order on its campuses, the continuation of its work, the protection of its resources, and the rights of the member os this academic community.  Such actions may be administrative, civil legal action, criminal legal action, or any combination thereof.
  2. These actions will not restrict the rigths of an individual consistent with the maintenance of public order to enjoy the right of freedom of speech, the right of peaceful assembly, the right of petition, and the right of procedural due process.

*MVCC Employee Handbook, 2010-2011, p. 38-39.

Violations of Public Order:

  1. Theft, damage, unauthorized use, or removal of private or College property or threatening to do so.
  2. Unauthorized entrance to, or presence in, or obstruction of College facilities.
  3. Causing or threatening physical or mental harm to anyone.
  4. Inciting, encouraging or committing acts, or conspiring to do so, which obstruct or disrupt the functioning of the College or the normal processes or activities of the College.
  5. Abusive, obscene, indecent, lewd, riotous or self-destructive conduct.
  6. Unauthorized or illegal custody, possession or use of firearms, explosives, noxious chemicals, or other items that could be considered weapons.
  7. Failure to comply promptly with the reasonable requests, directions, or orders of a College representative.
  8. Failure to comply promptly with the reasonable requests, directions, or orders of law enforcement officials.
  9. Any action or situation which recklessly or intentionally endangers the mental or physical health or involves the forced consumption of liquor or affiliation with any organization (hazing).
  10. Unauthorized use, possession, distribution, or sale of controlled substances.
  11. Use, possession, distribution, or sale of alcoholic beverages except when authorized by the appropriate College administrator.
  12. Any crime or threat of crime against an individual because of race, color, national origin, ancestry, gender, age, disability, religion or religious practice, or sexual orientation.
  13. Gambling is prohibited and violators will be subject to disciplinary action.

*MVCC Employee Handbook, 2010-2011, p. 38-39.

Interlibrary Loan Policies

If our Libraries do not have the books or journal articles you need, we may be able to get them for you through Interlibrary Loan (ILL), a service where libraries cooperate to share their collections, ILL privileges are granted to current MVCC faculty, staff, and students who are enrolled at MVCC or those enrolled in transfer programs on the MVCC campuses.

Delivery Time

Our goal is to obtain needed materials as quickly and efficiently as possible. Delivery time is determined by the type of material requested and its availability. On average, it takes approximately 10 days to fill ILL requests. In case we are unable to obtain the requested materials, we will notify you by email. 


There are seldom any charges. If there is a charge, it is usually $5.00 or more. You will be contacted in advance if charges apply to your request.


An interlibrary loan is made from one library to another for the use of an individual, not for class or reserve use. Among the materials not available on interlibrary loan are: textbooks, newly published books, "bestsellers," pre-1800 imprints, rare books, newspapers and manuscripts, audio-visual materials, genealogical materials, and entire issues of periodicals. We do not generally request through ILL materials owned by our libraries. 

Loan Periods

The loan period for books borrowed through ILL is determined by the lending library; for most books, it is three weeks. In most cases, the lending library will honor a request for a two week renewal. Overdue books cannot be renewed. ILL books are to be returned to the Circulation desks at either the Utica or Rome Campus Libraries. 

When Your Material Arrives

The staff of the library will contact you by email when your material arrives and will tell you where to pick it up.

Late or Lost Interlibrary Loan Material

Materials borrowed through interlibrary loan for our users are the property of the lending library, not of MVCC. If materials are not returned within two weeks after the due date, a hold will be put on the student's grates, registration, and transcript. For ILL items that are lost, borrowers are responsible for the replacement cost, which is determined by the lending library.

Books, eBooks, and Audiovisual

Librarians are responsible for selecting purchases for the libraries’ collections.   Suggestions from faculty, staff, and students are welcome, but the ultimate decision of whether or not to purchase rests with the librarians and the Director.  

Donations from faculty, staff, and students are accepted under the condition that the librarians are not obligated to add them to the collections, and if not adding them the librarians will decide on how to dispose of them.   Donations not accepted include items that are damaged, outdated, heavily underlined or highlighted, soiled, water stained, or odorous. 


Student editions of textbooks required for courses may be purchased for the library’s collection at the request of an instructor or at the discretion of the librarians.  Donated textbooks which are desk or review copies or instructor’s editions must include the written permission of the publisher allowing those books to be added to and circulated from the libraries’ collections, in accordance with the First Sale Doctrine.

FAQs: MVCC Libraries during COVID-19

Contact Us: Ask A Librarian

Chat bubbles Chat

Phone ringing Call

Utica Campus Library

Research Assistance: 315-792-5561

Circulation Desk: 315-792-5408


Rome Campus Library

Research Assistance & Circulation Desk: 315-334-7728

Email envelope Email

  • To email regarding any library services, please contact
  • To email a specific librarian regarding research help, you can contact them using our Staff Directory page.
  • Our response rate is typically within 24 hours, if not sooner. 

Smartphone  Text

Text us at: 315-508-4464

Send us your brief text and we will respond as quickly as possible! If you send a text when the library is closed, we will respond to you when we re-open.

Person iconLocations

Utica Campus Rome Campus
Home - Iconnice,  Payne Hall 200 

Home - Iconnice,  Plumley Complex 101

1101 Sherman Dr

Utica, NY 13501

1101 Floyd Ave

Rome, NY 13440


A librarian can work with you virtually via Zoom or Collaborate.

Question mark icon Library FAQ

Got a question about how to check out a book or DVD? Or how to find your DGV tutorials? You can find a wide variety of Frequently Asked Questions and answers at our Library FAQ page here:

Want us to add a question and answer? Let us know in-person or at!